Request for Proposals - Impact Fee Study

The City of Cedartown, Georgia is soliciting sealed proposals for a Development Impact Fee Study and implementation support under the Georgia Development Impact Fee Act of 1990 (O.C.G.A. 36-71-1 et seq.), with proposals due September 29, 2026 at 2:00 p.m. The City intends to make a single award to the responsive and responsible proposer determined to provide best value.

Minimum qualifications require at least five years of relevant experience in impact fee studies or related professional services for local governments, demonstrated compliance with Georgia's Development Impact Fee Act, professional liability insurance of at least $2 million per claim, and commercial general liability insurance of $1 million per occurrence. Proposers must comply with E-Verify requirements and provide proof of non-collusion and non-discrimination compliance.

The scope includes conducting impact fee analysis for eligible public facilities (parks and recreation, roads and transportation, water and sewer systems, stormwater drainage, public safety, and libraries); defining service areas and levels of service; developing demand factors by land use type; calculating maximum fee schedules; and providing draft ordinance language and administrative procedures for implementation. Deliverables include kickoff meeting notes, staff and public review drafts of the impact fee study, recommended fee schedules, draft ordinances and administrative procedures, Capital Improvements Element language, and final presentation materials.

Evaluation uses a qualifications-based selection process with cost consideration: 25 points for proposed price, 25 points for capacity and experience, 20 points for timeliness and staffing, 20 points for references from local government clients, and 10 points for understanding and completeness of response. Cost proposals must be task-based with all costs included and a total not-to-exceed amount.

Written questions are due September 9, 2026 at 2:00 p.m. to eguzman@cedartowngeorgia.gov. The anticipated award date is December 14, 2026, with Notice to Proceed on January 1, 2027. Proposals may be delivered to City Hall (201 East Avenue, Cedartown, Georgia 30125) or emailed to eguzman@cedartowngeorgia.gov.