Request for Proposals for Unclaimed Property Auction Services

The Texas Comptroller of Public Accounts (CPA) is seeking proposals for Unclaimed Property Auction Services through a Request for Proposals (RFP) issued on August 27, 2025. The procurement aims to secure a single vendor to conduct online auction sales for various unclaimed property items, including jewelry, watches, collectible coins, currency, memorabilia, sports cards, stamps, art, books, antiques, and other collectibles. The initial contract term will run from the award date through August 31, 2026, with optional renewals possible through August 31, 2029. Key procurement dates include a proposal submission deadline of September 12, 2025, at 2:00 PM CT, potential vendor presentations on October 1, 2025, and a planned service commencement date of November 1, 2025. The proposal evaluation will utilize a best value standard, with weighted criteria of 20% for vendor past performance and qualifications, 40% for compliance with CPA specifications, and 40% for overall value including resource utilization, fees, and anticipated return on auctioned items. Historical auction data indicates average weekly auction postings of 25 to 95 lots, approximately 1,826 items per week, and weekly sales volumes ranging from $10,000 to $85,000.

The RFP includes a Historically Underutilized Business (HUB) Subcontracting Plan requirement, encouraging vendors to consider HUB participation in areas such as auctioneering services. The current auction services contract is held by Liquidity Services Operations LLC dba GovDeals, which will expire on August 31, 2025. The HUB Subcontracting Plan form provides a framework for promoting equal business opportunities for economically disadvantaged businesses, with contractors required to complete detailed documentation about potential subcontractors. While specific budget ranges are not explicitly stated, the historical sales volume suggests a significant potential contract value. Vendors must demonstrate compliance with HUB participation guidelines, which may include notifying at least three Texas certified HUB vendors and two trade organizations about subcontracting opportunities. The procurement process includes provisions for different vendor scenarios, such as those using only HUB vendors, those using a mix of HUB and non-HUB vendors, or those performing the entire contract with their own resources. Non-compliance with HUB requirements could result in bid response rejection, and awarded contractors must submit monthly compliance reports.