Request for Proposals for On-Call Solar Panel Maintenance and Repair Services
Closed State & local contract opportunity Posted
- Solicitation number
- RFP-2025-045
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from milwaukieoregon.bonfirehub.com. Updated .
About this opportunity
The City of Milwaukie, located in Clackamas County, Oregon, is seeking competitive proposals for on-call solar panel maintenance, troubleshooting, and repair services through a Request for Proposals (RFP) issued on October 3, 2025. The procurement targets qualified contractors to provide comprehensive maintenance services for two existing commercial solar installations: a 44.4 kW grid-tied solar array at the Ledding Library and a 164 kW grid-tied solar array at the Public Works Administration building. Required services encompass routine maintenance, system diagnostics, repairs, removal, relocation, solar-enabling upgrades, system failure analysis, and potential inverter and battery storage additions. Proposals must be submitted electronically through the Euna Procurement Portal by October 30, 2025, at 2:00 p.m. PDT, with the evaluation process to be completed by November 6, 2025. The evaluation criteria will assess proposers based on qualifications (35 points), references from governmental or commercial clients (40 points), pricing and response times (15 points), and Oregon Certification Office for Business Inclusion and Diversity (COBID) certification status (18 points).
The City is committed to promoting equity in its contracting process and strongly encourages participation from minority-owned, women-owned, veteran-owned, and emerging small businesses. Proposers must be legally registered in Oregon, have a minimum of ten years of business experience, be currently registered with the Oregon Construction Contractors Board, and not appear on the Bureau of Labor and Industries' prevailing wage violation list. The contract will have a six-year term, expiring on November 30, 2031, with a total compensation not exceeding $200,000 and pricing locked for the initial three years. Contractors will be subject to Oregon prevailing wage requirements and must maintain a $30,000 public works bond. Services for troubleshooting and minor repairs under $10,000 do not require a task order, while projects exceeding this threshold or non-urgent work will require negotiated task orders between the City and the selected contractor. The City reserves the right to reject any proposals, negotiate with proposers, and select one or more contractors for the project.
Opportunity text
The City of Milwaukie is seeking competitive proposals from qualified and experienced contractors for solar panel maintenance, troubleshooting, and repair services on an as-needed basis. Work will include providing all labor, materials, machinery, tools, equipment and other means necessary for the completion of the work. City utilizes Euna Procurement for its eProcurement solution. Register or sign in to access the solicitation documents, be added to the distribution list for this solicitation's automatic notices, and to submit a proposal electronically. City is committed to ensuring equity and fairness in its contracting and purchasing process and increasing opportunities for minority-owned, women-owned, veteran-owned, and emerging small businesses enterprises. Furthermore, the City strongly encourages its contractors to utilize these businesses when providing subcontracted services and materials under the awarded contract. Proposals must be submitted electronically through Euna Procurement. Proposals will be received until 2:00 p.m. PDT on Thursday, October 30, 2025, for the purpose of selecting a proposal who evidences the highest level of quality performance and technical competence in their services. Proposals submitted after this deadline will not be accepted.
Files
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity