Request for Proposals for office space for the State of North Carolina

The North Carolina Department of Administration, State Property Office, on behalf of the Department of Health and Human Services, Children's Developmental Services Agency (CDSA), is issuing a Request for Proposals (RFP) for approximately 3,519 net usable square feet of office space in Hendersonville, North Carolina. The procurement seeks a lessor to provide office space configured to accommodate one senior-level supervisor office, four professional offices, one itinerant office, five workstations, conference rooms, assessment/treatment rooms, medical records storage, LAN rooms, kitchenettes, and restrooms. Proposals must be submitted electronically through the North Carolina eProcurement Electronic Vendor Portal (eVP) by 4:00 PM Eastern Time on April 16, 2026, with possession of the space required by July 1, 2026. The lessor must be responsible for all partitions, demolition, upfitting costs, building and grounds maintenance, property taxes, insurance, and common area maintenance, with parking requirements including five clientele spaces (one handicapped accessible, one van accessible), eleven employee parking spaces if supplied at no extra charge, and two state-owned vehicle spaces. Proposals must be submitted on a net square footage basis with clearly identified annual per square foot rental rates; annual rate increases must be determinable and cannot include uncapped Consumer Price Index adjustments. Lessors may elect to include utilities and janitorial services in the rental rate or submit alternate proposals with the State adding standardized factors of $1.50 per square foot for utilities, $1.00 per square foot for janitorial service, and $0.17 per square foot for water/sewer for comparison purposes. The initial lease term is 8 to 10 years with renewal options desired, and the State will evaluate all relevant factors including moving costs, IT, security, and additional furniture purchases as part of the selection process.

The RFP encourages proposals from Historically Underutilized Businesses (HUB) consisting of minority, women, and disabled business firms that are at least fifty-one percent owned and operated by individuals in these categories. All proposed buildings must be certified as completely free of hazardous asbestos and lead paint, compliant with local and state building safety codes including OSHA provisions for the handicapped, and equipped with facilities for recycling materials such as plastics, aluminum, waste paper, and cardboard. Lessors must provide detailed proposal information including space location with building name and suite numbers, a scaled floor plan, gross and net square footage calculations, proposed lease terms with beginning dates, renewal options, annual rental rates, and parking availability. The proposal form requires lessors to certify compliance with the Americans with Disabilities Act and confirm that their proposals remain valid until a specified date. No incumbent vendor or current contractor information is indicated in the RFP documentation, and no specific budget range or award value is disclosed, allowing the State to evaluate proposals based on the merit of each submission and comparative costs.