Request for Proposals for office space for the State of North Carolina

This Request for Proposals seeks approximately 10,403 net usable square feet of office space in Shelby, North Carolina, on behalf of the North Carolina Department of Health and Human Services, Child Developmental Services Agency (CDSA). The procurement is issued by the Department of Administration, State Property Office, and aims to secure space that can accommodate 32 full-time staff members across management, professional, and administrative positions. The space must include ground-level location preference, proximity to public transportation, and comprehensive support facilities encompassing conference rooms, testing areas, secure storage for patient records and assistive technology equipment, an audio testing/sound booth, physical therapy testing area, and specialized rooms for observations and demonstrations. Proposers must submit electronic responses through the North Carolina eVP portal by 4:00 PM ET on April 28, 2026, with possession required by July 1, 2026, or as soon thereafter as possible. The initial lease term will be 8 to 10 years with renewal options desired, and all proposals must be submitted on a net square footage basis with clearly identified annual per square foot rental rates, specifying whether utilities, janitorial services, and water/sewer services are included. The State will evaluate proposals based on multiple factors including moving costs, additional expenses, compliance with federal and state building codes, ADA accessibility standards, electrical and HVAC specifications, parking availability, security systems, and maintenance standards, while rejecting any proposal with indeterminable percentage increases such as uncapped Consumer Price Index adjustments.

The State encourages participation by Historically Underutilized Businesses (HUBs) and provides preference to green buildings and properties identified by the North Carolina Historical Commission as having historic, architectural, or cultural significance. Additionally, the State gives preference to sprinkled facilities and may add standardized factors to proposals not including utilities ($1.50/sq. ft.), janitorial service ($1.00/sq. ft.), and water/sewer ($0.17/sq. ft.) for comparison purposes. All proposers must demonstrate compliance with the Americans with Disabilities Act of 1990, acknowledge awareness of North Carolina General Statutes Section 133-32 and Executive Order 24 regarding prohibitions on gifts to state employees, and confirm that buildings comply with all applicable safety, zoning, and accessibility codes, including being free of hazardous asbestos and lead paint. The procurement specifies that lessors must identify their business classification and provide tax identification numbers and contact information, while noting that no expenses incurred by proposers in preparing proposals will be reimbursed. No specific award value or budget range is listed in the documentation; pricing will be determined through the competitive proposal process based on the annual rental rates submitted by qualified lessors.