Request for proposals for audit services

The City of Yachats, located in Lincoln County, Oregon, is seeking a Certified Public Accounting firm to provide comprehensive audit services through a Request for Proposals (RFP) issued on December 15, 2025. The selected vendor will conduct financial audits of the city's governmental fund types, proprietary fund types, and Urban Renewal Fund, with key deliverables including comprehensive financial statement examinations, compliance reviews of state grant contracts, and assessments of information systems and internal controls. Proposals must be submitted by 5 p.m. on January 8, 2026, with a public opening scheduled for 9 a.m. on January 9. The evaluation committee, comprised of the City Manager and Finance Committee, will assess proposals based on suitability, key personnel qualifications, service capabilities, experience with local government entities, and cost. Proposers must submit detailed audit service budgets and separate pricing for annual report preparation, with the evaluation process targeted for completion by January 15 and contract negotiation expected by January 20.

The RFP does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The selected firm must maintain Professional Liability Insurance with a minimum combined single limit of $1,000,000 per occurrence and $2,000,000 annual aggregate limits, with annual insurance certificates required. The City currently utilizes Springbrook Software for its computerized accounting system, which manages general ledger, cash receipts, accounts payable, payroll, and financial statement generation. Proposers are required to submit three copies of their proposals to Bobbi Price, City Manager, with all submitted materials becoming the property of the City. While specific contract values are not explicitly stated, the RFP indicates an initial three-year contract term with potential renewal options. The City reserves the right to request oral presentations from proposers or to determine that some or all proposals are unacceptable.