Request for proposals for animal care and boarding/kenneling/adoption services

This is a Request for Bids for Animal Care and Boarding/Kenneling/Adoption services. It is the City of Windcrest's preference to award this contract to one vendor but the City reserves the right to choose secondary vendors also.

Services to be provided under the Contract include:

1. Boarding of animals seized by the City under various authorities, including but not limited to, the animals being abused, the animals being abandoned, the animals being designated as dangerous or aggressive, etc. The proposal sheet submitted should include the per unit cost per day for each type of animal with itemized charges for each element needed for care of the animal during a 24-hr period.

2. A set number of spaces at any given time, including peak and holiday times, for the intake of animals which can be dedicated and guaranteed to the City of Windcrest. The proposal sheet submitted should include the per unit cost per day for each type.

3. Vaccinations administered upon intake, medications when needed, the scanning of microchips for ownership identification, and the services needed to make the animals available for return to the identified owner, when appropriate. The proposal sheet submitted should include the per unit cost per animal.

4. Providing quality food, water, medications, and other supplies, such as blankets, toys, and equipment needed to help give each animal the best chance at being adopted out of the facility if the animal is abandoned or unclaimed.

5. If and under what conditions the vendor can assume ownership of animals after a certain period of time at vendor's facility.

6. Medical and emotional evaluation of animals placed in the vendor's care.

7. Have a process for adoption, fostering, and if necessary and in extreme cases, humane euthanizing of animals. The proposal sheet submitted should include the per unit cost per day for each type of animal with itemized charges for each element needed to accomplish adoption of the animals placed in vendor's care.

8. Provide a quarantine process for animals when needed. The proposal sheet submitted should include the per unit cost per day for each type of animal with itemized charges for each element needed for quarantines.

Bidders must include descriptions of the following:

1. Name and address of facility location where boarding and services are to be performed.

2. Description of facility and any amenities and the costs available for animals placed in vendor's care by the City.

3. Principle contact information, including phone, email, and text to be utilized by authorized City personnel.

4. Breakdown of supplies and costs for monthly preventative and grooming supplies to be provided for animals placed in vendor's care.

5. Breakdown of each category of charges which the vendor can provide, per animal.

6. Specific intake procedures needed for the City to entrust the care of an animal to vendor.

7. Specific procedures for the owners of any animals the City have placed into vendor's care to retrieve the animals and any categories of charges which are normally charged the owner for retrieval.

8. Specific procedures for adoption which vendor can utilize for animals placed in vendor's care.

9. Specific procedures for utilizing veterinary services for animals placed in vendor's care and any costs which are controlled by vendor.

For more ditails please refer to the complete RFP.