Request for proposals consulting services

The Village of Schuylerville is requesting proposals for consulting services to administer housing rehabilitation programs funded through CDBG, NYS HCR, and other federal and state sources, with proposals due October 7, 2026 at 4:00 p.m. The contract runs three years with potential annual renewals as procurement regulations allow.

The scope encompasses program delivery and administration for AHC, NYS HCR, CDBG, and related housing rehabilitation and mobile home replacement programs. The consultant must handle property inspections, design oversight, eligible contractor identification, homeowner outreach, work write-ups and cost estimates, bid management, documentation, expenditure monitoring, and final inspections. Grant administrative services include contract and payment documentation, separate grant accounting systems development and maintenance, financial reporting to New York State, and Village accounting coordination. Environmental and compliance services include Lead-Based Paint Risk Assessments, Asbestos Surveys, Radon Tests, Energy Audits, NEPA and SEQRA environmental reviews, M/WBE and Section 3 reporting, and grant closeout documentation.

Proposals must include a cover letter, narrative addressing the RFP, general qualifications and prior experience with similar rehabilitation programs, personnel and staffing description, proposed fee schedule with payment milestones, and minimum five references including staff from NYS OCR. Proposals must identify service delivery location within the Village, demonstrate management and personnel availability, provide project completion timetables, and include separate per-project cost breakouts for lead-based paint testing and energy audits.

The Village Board of Trustees will evaluate proposals based on recent experience in program delivery, administration, and environmental compliance for community development programs; scope of services proposed; and proposed cost. The Village strongly encourages Minority and Women-Owned Businesses and Section 3 Businesses to respond. Selected consultants may be invited to interviews with at least one week's notice; all travel costs are the consultant's responsibility. No incumbent is identified. Submit proposals to the Office of the Village Clerk at 35 Spring Street, Schuylerville, NY 12871 electronically or in sealed hard copy.