Request for Proposals - City of Chandler Public Housing Landscape Services ; HO2-988-4387

The City of Chandler, Arizona, through its Housing and Redevelopment Division, issued a Request for Proposals (RFP) for landscape maintenance services at public housing properties, with proposals due September 14, 2021, at 4:00 PM Arizona time. The procurement seeks qualified landscaping contractors to provide annual maintenance services for five apartment complexes and as-needed services for 103 scattered single-family homes, with deliverables including tree pruning, shrub pruning, site cleanup, lawn mowing, weed control, and emergency landscape services. Successful contractors must hold an Arizona Registrar of Contractors CR-21 Landscaping and Irrigation Systems license, demonstrate a minimum of five years' experience, maintain current Office of Pest Management certification for herbicide application, and employ an ISA Certified Arborist or Certified Tree Worker for tree pruning supervision. The contract award will be for a one-year initial term with options for up to four additional one-year renewal periods, with the contract subject to HUD maintenance wage rate determinations requiring minimum hourly payments of $15.50 for groundskeeper positions and $13.69 for laborers plus fringe benefits. Pricing is structured as three annual bid lots for apartment services at five designated locations, plus separate hourly rates for as-needed scattered home yard maintenance, emergency landscape services, and specialized tasks such as tree removal and stump grinding. A pre-proposal conference was held on August 31, 2021, at 10:00 AM to clarify requirements and address contractor questions.

Section 3 compliance is mandatory, requiring contractors to direct employment and economic opportunities to low- and very-low-income persons as part of the procurement's social equity objectives. Contractors must provide proof of insurance including $2,000,000 general liability coverage, $1,000,000 automobile liability, and workers' compensation coverage, with the City named as additional insured on all policies. The RFP does not identify any incumbent vendors or specify an award value; however, the comprehensive scope covering five apartment complexes and 103 single-family homes across multiple service categories suggests a substantial contract value. No specific set-asides for disadvantaged business enterprises or minority-owned firms are mentioned in the available documentation, though the Section 3 requirements provide opportunities for economic participation by targeted populations. The City reserves the right to make multiple awards and to extend the agreement for up to 60 days beyond any extension term, providing flexibility in contractor selection and contract management.