Request for Proposals: Accounting Services

Huerfano County Board of County Commissioners is seeking proposals for comprehensive accounting services through Request for Proposals (RFP) #2025-02, targeting certified public accountants to provide critical financial management support. The procurement encompasses general ledger maintenance, month-end and year-end closing processes, internal control development, and system transition assistance, with a strong preference for firms experienced in county government and human services accounting. The County anticipates a five-year agreement beginning March 26, 2025, with the selected firm expected to help transition to Tyler Technologies ERP Pro and improve overall financial operations. Proposals are due February 21, 2025, at 4:00 PM Mountain Time, with a four-step evaluation process involving response review, potential interviews, respondent selection, and final county commissioner approval. The evaluation will utilize a 100-point scoring system, assessing experience and reputation (20 points), personnel qualifications (20 points), understanding and approach (30 points), cost proposal (20 points), and interview performance (10 points).

No specific set-aside designations or enterprise restrictions were explicitly mentioned in the documents. The County currently uses multiple accounting systems including Computer Information Concepts, CYMA, and Avenu Insights, and is transitioning to Tyler Technologies ERP Pro, which will require careful integration and support from the selected accounting firm. While a precise budget was not established, the previous accounting services contract was priced at $180 per hour and involved approximately 550 hours of work. The County has two full-time finance employees and one Department of Human Services accountant, and they are seeking a consultant who can address recent audit challenges, including coordination issues and staff turnover. The procurement allows for flexibility in fee structures and is open to certified public accountants from states with license mobility, suggesting a comprehensive and adaptable approach to selecting accounting services.