Request for Proposal (RFP) for Land Clearing, Stumping, Grubbing, and Reseeding Services

The Waycross and Ware County Development Authority (WWDA) is issuing a Request for Proposal (RFP) for land clearing, stumping, grubbing, and reseeding services on eight parcels in the Airport Industrial Park area of Waycross, Georgia, with a total estimated area ranging from approximately 10 to 31.60 acres per parcel. The scope of work encompasses removal of all above-ground vegetation, extraction of stumps and roots to a minimum depth of 12 inches below grade, environmentally responsible disposal of cleared debris, site grading and preparation, application of grass seed to achieve at least 80% coverage within 90 days, installation and maintenance of erosion and sediment control measures, and restoration of any disturbed access roads or adjacent areas. Qualified bidders must demonstrate at least five years of experience in similar projects, hold a valid Georgia contractor's license and business license, maintain general liability insurance with a minimum of $1 million per occurrence, workers' compensation insurance, and automotive liability insurance. The RFP was released on February 18, 2026, with an optional pre-proposal site visit scheduled for March 2, 2026; questions must be submitted by March 10, 2026; and proposals are due by March 20, 2026, at 5:00 PM EST. Evaluation criteria include cost competitiveness (30 points), experience and qualifications (25 points), approach and methodology (20 points), timeline and capacity (15 points), and references and compliance (10 points). Contract award is anticipated for April 10, 2026, with a project start date of May 1, 2026, and completion required by September 30, 2026, subject to weather and site conditions.

Payment will be structured as progress payments based on milestones: 30% upon mobilization, 50% upon clearing completion, and 20% upon final inspection and reseeding verification, with a one-year warranty on reseeding establishment required. While no specific incumbent vendors or budget range is identified, the WWDA encourages participation from minority-owned, women-owned, and local businesses, reflecting a commitment to inclusive procurement practices. Bidders must submit itemized cost breakdowns on a fixed-price basis and provide proof of all licenses, insurance, and certifications, with all change orders requiring written approval from WWDA. The RFP contains no identified set-aside restrictions limiting participation to specific disadvantaged enterprise categories, allowing all qualified contractors meeting the stated requirements to compete. WWDA reserves the right to reject any or all proposals or cancel the RFP at any time.