Request for Proposal (RFP) Ambulance Services for Clay County, Georgia

Clay County, Georgia is seeking proposals for an exclusive Advanced Life Support/Basic Life Support ambulance service contract through a Request for Proposal (RFP) issued by the Board of Commissioners. The procurement is for comprehensive emergency medical services covering approximately 200 square miles, including the cities of Bluffton and Ft. Gaines, with a population of 3,000 residents. The selected ambulance service provider must maintain a physical base of operations within Clay County, provide 24/7 coverage with a minimum of three ambulance crews, and meet specific performance requirements including an 11-minute or less average response time. Each ambulance crew must be staffed with at least one paramedic and one emergency medical technician. The proposal is due on May 2, 2025, at 10:00 a.m. EST, with an initial contract term of one year and potential renewal for up to four additional one-year terms. Key deliverables include responding to 911 emergency calls, patient transports, and submission of monthly operational reports, with the provider responsible for all operational costs, insurance, and patient billing.

The contract does not specify explicit set-aside designations or restrictions on respondent types. The successful provider will be responsible for all operational expenses and will have the ability to charge patients according to a proposed fee schedule. The county will provide free quarters for housing personnel and equipment. Insurance requirements mandate $1,000,000 per claim and $2,000,000 aggregate coverage, with Clay County named as an additional insured. While the exact contract value is not specified, the procurement documents indicate the service area generated 691 total 911 calls with 377 patient transports between October 2023 and September 2024, which suggests a potentially significant revenue opportunity for the selected ambulance service provider. The provider will also be expected to participate in community activities and maintain high-quality emergency medical services for the region.