Request for proposal for security paper and custom security printing for vital records documents

The Oregon Health Authority (OHA) Public Health Division, Vital Records, has issued a Request for Proposal (RFP # S-44300-00007703) seeking a contractor to provide intaglio printing and custom security paper with advanced graphic security features for certified legal documents. The procurement aims to establish a 5-year Price Agreement with an optional 5-year renewal term, with the agency estimating annual orders between 250,000 to 300,000 sheets. Proposers must submit detailed work samples demonstrating specific security requirements, including watermarks, security fibers, chemical reactivity, surface treatments, and intricate intaglio printed security features. Key evaluation criteria will include reference checks, with references being scored on a 1-4 scale, and preference will be given to proposers offering paper with a higher percentage of post-consumer recycled content. The proposal submissions are due on August 29, 2023, at 3:00 PM Pacific Time, and proposers must provide a fixed-price lump sum Price Proposal. Detailed specifications require proposers to demonstrate comprehensive manufacturing facility security, packaging procedures, and delivery processes.

The RFP does not specify explicit set-aside designations for disadvantaged enterprises, though it does include standard non-discrimination requirements and compliance with Oregon's pay equity law. Proposers must certify they are not included on federal exclusion lists and have no conflicts of interest with the State of Oregon. The contract includes rigorous insurance requirements for the successful contractor, including commercial general liability, automobile liability, and professional liability coverage. Based on the Notice of Award document, VeriTrace, Inc. has been identified as the apparent successful awardee for this contract. While specific pricing details are not publicly disclosed, the pricing structure is based on a per-carton cost, with each carton containing 2,000 sheets. The agency reserves the right to conduct separate solicitations or award project-specific contracts for similar goods and services in the future using any method allowed by law, indicating potential flexibility in future procurement approaches.