Request for Proposal for Library Mobile Outreach Vehicle (Bookmobile) for the Harnett County Library

Harnett County Public Library is seeking qualified vendors through a Request for Proposals (RFP) to design, customize, and deliver a modern library mobile outreach vehicle (bookmobile). The procurement aims to expand library services across Harnett County, particularly targeting underserved, rural, and low-income populations. The bookmobile must be a vehicle 22-25 feet in length, capable of accommodating approximately 1,700 book volumes, and equipped with advanced technological features including WiFi connectivity. Key deliverables include a comprehensive proposal with detailed cost breakdown, scaled drawings, project timeline, and references from at least three similar projects. The vehicle specifications require no Commercial Driver's License (CDL) requirement and must include interior options, exterior features, HVAC systems, generators, graphics, and safety equipment. Proposals are due on October 17, 2025, by 2:00 p.m., with vendor selection expected by October 24, 2025, and an anticipated agreement date of November 3, 2025. The final bookmobile must be delivered no later than May 29, 2026. Evaluation criteria will focus on overall suitability, value, cost, and production/delivery timelines, with the county reserving the right to reject any or all proposals.

The procurement is funded through Library Services and Technology Act (LSTA) federal funds, which introduces specific compliance requirements for potential vendors. The RFP does not explicitly mention set-aside designations for disadvantaged enterprises or specific restrictions on responding organizations. Vendors must be prepared to adhere to numerous federal regulations and safety standards associated with the grant funding. While no incumbent vendors are identified, the project represents a significant investment in expanding library access through mobile outreach. The comprehensive nature of the RFP suggests vendors should have substantial experience in designing and outfitting specialized mobile library vehicles. Though a specific budget range is not provided, the detailed specifications and federal funding indicate a substantial investment in modernizing library services for Harnett County. Potential vendors should be prepared to demonstrate technical capabilities, design expertise, and the ability to deliver a fully customized, technology-enabled mobile library vehicle that meets the county's specific service expansion objectives.