Request for Proposal for conducting State Mandated Annual Financial Audits

The City of Colquitt, Georgia has issued a Request for Proposal (RFP) for conducting state-mandated annual financial audits for its municipal finance department. The procurement seeks Certified Public Accountants or financial auditing firms to perform comprehensive audits of the city's eleven individual governmental funds, including major funds such as the General Fund, Enterprise Funds, and WIOA Federal Funds. The scope of work requires conducting audits in accordance with generally accepted auditing standards, Government Auditing Standards, and potential Single Audit requirements. Proposals must be submitted in two separate sealed envelopes containing technical and cost components, with specific requirements including total hours, hourly rates by staff classification, all-inclusive maximum fees for each contract year, and potential Single Audit service costs. The contract term is set for three years, covering fiscal years 2025-2027, with an option to extend for two additional one-year periods. The RFP was issued on January 15, 2025, with proposals due by February 28, 2025, at 4:00 PM local time.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The successful firm will be required to provide proof of liability and workman's compensation insurance, with a general liability coverage of $1,000,000 per incident. The City of Colquitt utilizes the Black Mountain operating system for financial management, which may require some technical integration capabilities from the selected vendor. While specific budget ranges are not disclosed in the available documentation, the proposal requires firms to submit detailed cost structures including hourly rates and comprehensive fee breakdowns for the three-year contract period. Prospective bidders should note the complexity of managing eleven different governmental funds and the potential need for Single Audit services, which may impact the overall proposal and pricing strategy. The procurement appears to be a comprehensive financial audit services contract that will require significant accounting expertise and governmental financial reporting knowledge.