Request for Proposal for Bakery Products for Eugene School District 4J

Eugene School District 4J in Oregon is soliciting proposals for bakery products to support nutrition services across its thirty-five school and support locations serving over 15,000 students throughout approximately 155 square miles in Lane County. The procurement seeks a primary distributor of bread and grain products including sandwich loaves, hamburger buns, hoagie buns, hot dog buns, English muffins, dinner rolls, bagels, and gluten-free options, with estimated annual usage quantities ranging from 120 to 34,000 units depending on the specific product. All bakery products must comply with USDA and Food and Nutrition Service requirements, including enrichment standards with at least 51 percent whole grains or formulations of 100 percent whole grain-rich options, and must be no more than 24 hours old at delivery. Qualified vendors must demonstrate a minimum of five years of bakery distribution experience, maintain assigned sales representatives and trained delivery staff, and provide reliable delivery to all district locations with product replacement or credit within 24 hours for items failing to meet specifications or freshness standards. Pricing proposals using the provided Price Proposal Worksheet must be submitted electronically to purchasing@4j.lane.edu by May 31, 2026, at 4:00 p.m. local time, with all costs inclusive of shipping and handling on an F.O.B. destination basis to Eugene. The district anticipates issuing a Notice of Intent to Award on June 15, 2026, followed by a protest period closing June 22, 2026, with contract commencement on September 1, 2026, for an initial one-year term with renewal options for up to four additional one-year periods subject to annual service evaluation.

The RFP documentation does not specify any set-aside designations or restrictions limiting participation to particular enterprise types or disadvantaged business categories. Proposers must provide five references from customers with similar delivery service contracts and comply with all federal, state, and local laws, including the Oregon False Claims Act, Fair Labor Standards Act, and Occupational Safety and Health Act requirements. The district reserves the right to conduct random food safety testing at its expense if products pass specifications, or at the vendor's expense if products fail analysis, with any rebates or savings received by the vendor required to be passed through to the District. Payment will be processed within 30 days of receipt of both product and invoice, provided receiving records and invoices match exactly. No specific budget range or award value is disclosed in the solicitation materials, and no incumbent vendor or current contractor information is provided.