Request for Proposal - Cleaning Products
Closed State & local contract opportunity Posted
- Solicitation number
- 161-05082026
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
Catawba County School Nutrition (CCSN), a department of the Catawba County Board of Education in North Carolina, seeks quotations through a Request for Proposal for cleaning products and food safety and sanitation services to support multiple school sites throughout the district. The procurement requires the vendor to provide a complete food safety and sanitation system including approximately 21 different cleaning product types in varying quantities—such as glass cleaner, dish machine chemicals, sanitizers, degreasers, and laundry detergent—with annual quantities ranging from 5 gallons to 50 cases. Key deliverables include providing all dispensing equipment and spray bottles at no charge, conducting monthly deliveries to 30 school locations, maintaining product inventory records, performing pH testing and equipment calibration, providing staff training on product usage, maintaining OSHA-compliant Safety Data Sheet (SDS) documentation, and conducting annual hazardous materials audits with written recommendations. The vendor must implement the complete program within 30 working days of award and ensure all service personnel comply with North Carolina's Lunsford Act requirements for criminal background checks. Proposals must be submitted by May 8, 2026 at 2:00 PM to the CCSN office at 2285 North Anderson Avenue, Newton, NC 28658, with the contract period running from July 1, 2026 through June 30, 2027. Award will be made to a single bidder based on evaluation criteria totaling 100 points: Quality and Convenience of Cleaning Materials (20 points), Training Opportunities (10 points), Operational Needs including monthly delivery and SDS notebook provision (20 points), and Total Program Cost (50 points), with all quoted prices required to be firm and include transportation charges, taxes, and all delivery fees.
The RFP does not specify set-aside designations or restrictions limiting the types of organizations that can respond to this procurement, nor are disadvantaged enterprise requirements identified in the available documentation. No incumbent vendor or current contractor is identified in the RFP, and no specific funding source is referenced. CCSN reserves the right to request product samples for testing prior to award and may conduct site visits during the evaluation process, though no formal bidders conference or mandatory site visit is specified. The RFP does not identify a guaranteed minimum order quantity, with all quantities subject to change at CCSN's discretion, and no specific award value or budget range is provided in the available documentation. Payment will be made on a net 30-day basis following invoice approval, with invoices submitted in duplicate directly to individual school sites at the time of delivery.
Opportunity text
The service provider will provide a complete food safety and sanitation system to each site. Training, site monitoring, delivery of products and cleaning supplies, and a standardized system of reporting are integral parts of the service required. The successful vendor will provide sufficient service personnel to coordinate complete implementation of program to each school site within thirty (30) working days of bid award. The service should include but is not limited to: All dispensing equipment to be provided, installed, and maintained at no charge. All spray bottles to be provided at no charge. Deliveries to be on a monthly basis, or as needed, directly to each individual school. See Appendix B - Locations for school and central production/warehouse addresses. Inventory to be managed by recording total product purchased monthly and total product used. After needed order is determined at the time of the monthly site visit the awarded vendor to deliver and invoice each individual school at the time of delivery. o pH tested and recorded of dish machine wash solution. o Vendor will de-scale dish machine if not interfering with operation of dish room. o Probes inspected and cleaned as necessary. o Dispensing equipment inspected and calibrated to ensure proper operation and dilution ratios. Spray bottle sanitizer checked and recorded. Trained service personnel will ensure that all necessary SDS for all products are posted in each school site in accordance with OSHA's Hazardous Communication Act. Trained service personnel will ensure all mixing/usage cards, charts and other instructional materials are posted throughout the food service area. Vendor to perform annual Hazardous Materials Audit in each site to assess potential liability. Within ten working days of audit, submit written recommendations to the CCSN office with plans and recommendations for eliminating these potential liabilities and hazards. SDS Sheets on all Products and detergents used in kitchens for all sites. Posters for all sites that demonstrate safe, effective methods for using Products and proper hand washing. Provide on-going training of kitchen staff in the safe and proper use of all supplied items and related equipment. A procedure and reference guide outlining the safe and effective use of cleaning Products and supplies, and work place safety. In addition, an individual site plan for each cafeteria must be posted to include specific instructions/measurements for proper usage of the Products/detergents in the cafeteria. A clear, concise system of reporting by site and collectively, all service calls, training experience, site observations and cleaning and chemical supplies delivered to all kitchens.
Files
| File | Type | Posted |
|---|---|---|
| RFP SY 2026-2027 CP Invitation to Bid.docx | DOCX document |
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