Request for lighting and sound upgrades for auditorium

Mason Public Schools in Ingham County, Michigan, is seeking sealed bids for a comprehensive lighting and sound upgrade project for the Mason High School Auditorium. The procurement is structured as an Invitation to Bid (ITB) with specific technical requirements, including the installation of two vertical boom battens with five Elation WWP628 LED ellipsoidal lights on each, two Lycian model 1233 follow spot lights, an intercom base station with wireless communication hardware, an Elation Wireless DMX Transmitter and Receiver, and eight wireless body packs with headsets. Bidders must submit detailed, itemized proposals with precise part and model numbers for major components. The bid is due by 11:00am on September 19, 2018, with a mandatory pre-bid meeting scheduled for September 12, 2018 at 3:00pm. The project timeline stipulates work may commence on October 2, 2018 after Board approval and must be completed by November 30, 2018. Contractors are required to provide a 5% bid security in the form of a certified check, bank draft, cashier's check, or bidder's bond.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Contractors must demonstrate specific insurance qualifications, including workers compensation insurance of $100,000, liability insurance of $300,000, and coverage for vehicles, property damage, and public liabilities. Additionally, due to potential asbestos-containing materials in the facility, contractor employees may be required to complete asbestos awareness training if working in affected areas. The school district will provide supplementary electrical wiring in areas where power is not proximate to new equipment. While a specific budget range is not disclosed, the comprehensive technical specifications and insurance requirements suggest this is a substantial investment in auditorium infrastructure modernization. The procurement appears open to qualified audio-visual and electrical contractors with experience in educational facility upgrades.