Request for Information - Haunted Trail Attraction Event Operator at Tree Tops Park

Broward County's Parks and Recreation Division is issuing a Request for Information (RFI) for a Haunted Trail Attraction Event Operator at Tree Tops Park in Davie, Florida. The county seeks a vendor to operate and manage a family-friendly haunted trail attraction during October, utilizing approximately 15 acres of park space, including 8.8 acres of event space and a half-mile of nature trails. The successful vendor will be responsible for creating an immersive haunted trail experience, providing all necessary infrastructure such as lighting, portable restrooms, fencing, staffing, traffic control, and ticket sales. The park operates Monday through Sunday from 8:00 AM to 7:30 PM, with vendor setup and breakdown periods allowed before and after the October event month. This is a fully revenue-generating opportunity with no direct county contributions, and the vendor must pay all applicable fees to the county, including potential parking and special event charges. The RFI is due by September 9, 2025, and vendors are required to submit responses electronically through the electronic bidding system. Optional services may include music/entertainment, food and beverage offerings, and enhanced patron experiences like VIP areas.

The RFI does not specify any specific set-aside designations or restrictions on responding organizations. The opportunity appears open to various event management and attraction operators with demonstrated capabilities in creating and managing haunted trail experiences. While no incumbent vendors are mentioned, the county emphasizes that this RFI is solely for information gathering and does not constitute a binding contract. The site map provided indicates the event will utilize a 5.5-acre event parking area and a 7.5-acre event space within the larger 90-100 acre park. No specific budget range or award value is explicitly stated in the documents. Interested vendors are expected to provide comprehensive details about their capabilities, licenses, service offerings, pricing, and ability to operate in South Florida. The county intends to use the gathered information to potentially develop a future Request for Proposal (RFP) for the haunted trail attraction event.