Request for Information for Mailing Equipment, Supplies, and Maintenance

The State of Arizona, in collaboration with NASPO ValuePoint, has issued a Request for Information (RFI) for Mailing Equipment, Supplies, and Maintenance, with the primary objective of developing a comprehensive solicitation that will serve all participating states and US territories. The RFI seeks to gather feedback from potential suppliers regarding the scope of work and portfolio requirements for a future Request for Proposal (RFP). The procurement aims to select qualified offerors capable of providing a comprehensive range of mailing equipment, associated supplies, and ongoing maintenance services. Key deliverables will likely include various mailing systems, postage meters, related supplies, and maintenance support for government agencies. The RFI was posted on November 3, 2025, with responses due by November 19, 2025, indicating a relatively short response window for potential vendors. The solicitation team is specifically seeking suggestions and recommendations to expand the contract's scope and enhance value for participating members, suggesting an interactive and collaborative approach to contract development.

While the RFI does not explicitly outline set-aside designations or specific vendor restrictions, it implies an open competitive process for qualified suppliers in the mailing equipment and services sector. The document does not provide specific award values or budget ranges, nor does it list incumbent vendors or existing technological infrastructure. The collaborative nature of the RFI with NASPO ValuePoint suggests a multi-state procurement approach that could potentially create significant market opportunities for vendors. The procurement appears designed to create a comprehensive, flexible contract that can accommodate the diverse mailing needs of governmental entities across multiple jurisdictions. Interested suppliers are encouraged to provide detailed feedback that could shape the eventual RFP, indicating the state's openness to innovative solutions and vendor insights in developing the final procurement strategy.