Request for Information: Commercial Vehicle Registration System (IRP/IFTA/

The Oregon Department of Transportation (ODOT) is issuing a Request for Information (RFI) for a new Commercial Vehicle Registration System that will replace their current outdated IBM mainframe platform. This procurement seeks a Commercial Off-the-Shelf (COTS) solution to support International Registration Plan (IRP), International Fuels Tax Agreement (IFTA), and related commercial vehicle registration functions. The primary objectives include providing self-service online access for motor carriers, reducing operational costs, streamlining fee and tax collection, expanding data sharing capabilities, and improving overall customer satisfaction. Vendors are required to submit detailed information about their software capabilities, including mobile accessibility, IRP/IFTA functionality, PRISM and CVIEW integration, and potential implementation approaches. The RFI specifically requests respondents to provide comprehensive details on their software, technical experience, project duration estimates, and pricing information, with responses limited to 10 pages. The procurement timeline indicates that responses are due by November 15, 2023, with the intent of using vendor submissions to develop a formal Request for Proposals (RFP) for the commercial vehicle registration system.

While the RFI does not explicitly outline specific set-aside designations or contractor restrictions, it seeks comprehensive information from potential software vendors capable of delivering a robust commercial vehicle registration solution. The procurement appears focused on obtaining detailed insights into potential system capabilities, with no indication of incumbent vendors or specific integration requirements mentioned in the documentation. The RFI solicits pricing information for IT professional services and requests annual licensing, support, and maintenance fee estimates for up to a 10-year period, though specific budget ranges are not definitively stated. Potential respondents should be prepared to demonstrate extensive experience with commercial vehicle registration systems, particularly those with capabilities in IRP, IFTA, PRISM, and CVIEW functionalities. The procurement suggests ODOT is interested in a comprehensive, flexible solution that can be implemented in a phased approach and meets the complex needs of modern vehicle registration and tax reporting systems.