Request for High School TV Removal

Forest Hills Public Schools (FHPS), a Michigan public school district located in Kent County with jurisdiction in Grand Rapids and Ada, issued a Request for Proposal on February 8, 2019, for the removal of all CRT televisions and associated equipment from its high school and combined high/middle school facilities. The procurement encompasses the removal of 237 CRT television units across four school locations: Central High School (73 TVs), Northern High School (69 TVs), Eastern High School (47 TVs), and Eastern Middle School (48 TVs), along with yokes, mounts, downpipes, DVD/VCR brackets, and DVD/VCR units from classrooms and common areas. All removed equipment must be disposed of or recycled in compliance with applicable regulations, and contractors must restore work areas to original condition except for patching and painting. The base bid must include all labor, materials, equipment (such as lifts), insurance, and disposal services, with vendors required to submit proposals by February 21, 2019, at 4:00 PM, with questions due by February 13, 2019. The anticipated award date was March 18, 2019, with implementation to commence immediately following award and project completion required by April 30, 2019. A pre-proposal site review was available for vendor inspection. Selection criteria included compliance with specifications, implementation support, post-implementation support, vendor experience, and cost, with the District seeking a well-established, financially stable vendor with proven K-12 technology support experience.

The RFP did not specify set-aside designations or restrictions limiting organizational types that could respond. All proposals were required to be accompanied by a 5% bid bond or cashier's check, and vendors were mandated to carry Workers' Compensation Insurance and Commercial General Liability Insurance with minimum limits of $1,000,000. Additionally, vendors were required to submit sworn, notarized disclosures regarding familial relationships with Board members and compliance with the Iran Economic Sanctions Act. The District reserved the right to adjust quantities by up to 25% without altering unit prices and may have required a performance bond equal to the total project cost upon award. The District is a tax-exempt entity and is not subject to sales or use taxes except where project enhancements involve real property improvements. The specific contract award value or budget range was not disclosed in the available RFP documentation. Vendors were permitted to partner with other providers, provided all parties were clearly identified and a prime vendor designated for District contact.