Request for External IP Speakers and Installation

The Public Schools of Petoskey, Michigan issued a Request for Bid (RFB) for the 2019 External IP Speakers Project on May 24, 2019, with sealed bids due on June 13, 2019 at 1:00 p.m. local time. The procurement seeks the purchase, delivery, and installation of 44 Advanced Network Devices IP speakers (Model# IPSWS-SM-O-IC) across 44 locations throughout the school district. Installation deliverables include Cat-5e cabling, terminations, adhesives, bolts, weatherproofing materials, and associated labor. Bidders were required to submit fixed-price quotes in duplicate with unit pricing, line item subtotals, grand totals, warranty periods, and RMA processes for each line item. Materials were to be delivered and unloaded at Petoskey High School (1500 Hill Street, Petoskey, Michigan) within 30 days of award on a Freight on Board (FOB) destination basis. The district anticipated awarding the contract at its regularly scheduled Board meeting on June 20, 2019, with the winning bidder to receive a signed Purchase Order within 48 hours of the meeting. Bids were required to remain binding for sixty days following the opening, and the district reserved the right to award the contract to the lowest price for the most qualified bidder offering the most comprehensive solution.

All bidders were required to submit a notarized, sworn statement disclosing any familial relationships between the bidder or its employees and any member of the Board of Education or the Superintendent, as well as an affidavit of compliance with Michigan's Iran Economic Sanctions Act (Public Act No. 517 of 2012). The Public Schools of Petoskey is a sales tax exempt organization, and no sales taxes should be included in bids or invoices. The procurement documents do not identify any set-aside designations, incumbent contractors, or specific budget ranges. The district requested that unit bid prices be honored for subsequent purchases made within 60 days after project acceptance. The RFB does not specify distinct evaluation criteria beyond price competitiveness and solution comprehensiveness, nor does it indicate any required qualifications, certifications, or minority or disadvantaged business enterprise participation requirements.