Request for energy conservation improvements - lighting.

Waldron Area Schools in Gratiot County, Michigan, issued a Request for Proposals on July 31, 2018, for energy conservation improvements focused on district-wide lighting upgrades, with proposals due by August 16, 2018, at 11:00 a.m. The primary procurement involves retrofitting 648 fluorescent lights to LED strips throughout all school district facilities, including elementary, middle, and high school buildings, gymnasiums, and associated structures. Bidders may propose voluntary alternates for additional energy conservation measures such as energy management systems, HVAC modifications, and fenestration improvements beyond the base lighting scope. Required qualifications include providing firm pricing for 60 days from bid opening with all materials delivered and installed on-site, submitting an original and three copies of proposals, and furnishing a bid bond or bank money order equal to not less than five percent of the bid amount. The selected contractor must provide a one-year warranty on all equipment, materials, design, and workmanship; comprehensive documentation of energy savings calculations and facility improvements; detailed project completion schedules; proof of current insurance including $1,000,000 comprehensive general liability and professional liability coverage; and worker's compensation insurance. Additionally, the contractor must assist the School District with state reporting requirements under MCL 380.1274a and provide measurement and verification services for five years post-completion. Site visits could be scheduled after July 31, 2018, by contacting Jon Burk at 517-286-6251, and written clarification requests on RFP procedures were accepted until 3:00 p.m. on August 15, 2018.

The RFP documentation does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions limiting the types of organizations eligible to respond. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the available procurement materials. The School District reserved the right to reject any and all bids, accept any proposal in part, and waive informalities in its best interest, indicating a competitive evaluation process. No specific award value or budget range is listed in the RFP summary, though the requirement for performance and payment bonds upon contract award to be included in the base proposal cost suggests a significant project scope. Proposal preparation costs will not be reimbursed by the School District.