Request for Custodial Services

Tecumseh Public Schools in Michigan is seeking a comprehensive custodial services contract for six facilities, including Tecumseh High School, Tecumseh Middle School, Sutton Elementary, Tecumseh Acres Elementary, Transportation and Maintenance Center, and Indians Stadium/Concession. The Request for Proposal (RFP) requires a mandatory pre-bid meeting on January 23, 2025, at 2:30 pm, followed by a facility walk-through at 3:00 pm, with questions due by January 24, 2025, at 5:00 pm and the final addendum deadline set for January 29, 2025, at 5:00 pm. Proposals are due February 7, 2025, at 12:00 noon, with a proposed contract term of three years from July 1, 2025, through June 30, 2028, and an option to renew for three additional years. The successful contractor must provide staffing coverage from 6am to 11pm Monday through Friday, with additional support for athletic and community events. Evaluation criteria will focus on program sustainability, price value, employee wages and benefits, past experience, presentation quality, staffing levels, and equipment. Bidders must submit a 5% bid guarantee and provide a certified letter of good standing demonstrating a line of credit of $750,000 or more.

The RFP does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The district will provide consumable supplies such as toilet paper, paper towels, soap, and trash liners, while the contractor is responsible for cleaning supplies and new equipment purchases. The contractor must submit detailed operating statements that break down costs for wages, benefits, equipment, supplies, management, and other expenses. While no incumbent vendor is mentioned, the contract requires comprehensive custodial services across multiple educational facilities totaling approximately 497,370 square feet. Although a specific budget range is not explicitly stated, the requirement for a $750,000 line of credit suggests a substantial contract value. The successful bidder will be expected to maintain high standards of cleanliness and provide flexible staffing to meet the district's varied operational needs across different facilities.