Request for Choral Riser proposal

The Jenison Public Schools District, located in Ottawa County, Michigan, issued an Invitation to Bid (ITB) soliciting sealed bids for the procurement of 36 three-step Wenger Signature Risers (Model 098D053) designated as Bid Number 2017-10. The risers are intended for distribution across six elementary schools within the district, with each unit weighing 210 pounds and featuring a 150-pound live load capacity per square foot, welded steel support steps with grey olefin carpet covering, swivel action wheels, and a permanently attached 42-inch back rail. Specific unit dimensions are 72 inches wide with 18 inches deep per step and an 8-inch rise, and units must fold compactly to 28 inches deep by 68 inches high by 72 inches long for storage purposes. All units must carry a minimum 15-year warranty. Sealed bids were required to be submitted no later than Thursday, October 5, 2017 at 9:00 a.m. at the Jenison Public Schools Administrative Office located at 8375 20th Avenue, Jenison, Michigan 49428, with bid opening scheduled for the same date and time. Vendors were required to provide two pricing options: delivery and assembly at each elementary building or delivery to the Maintenance Facility at 8151 20th Avenue with no assembly, with all pricing quoted as net, delivered F.O.B. Destination, and with applicable tax exemptions deducted from quotations. The district reserved the right to award based on overall cost, delivery time, product quality, customer service, and prior vendor experience.

No specific set-aside designations or restrictions limiting bidder eligibility are referenced in the procurement documentation, nor are there identified incumbent vendors or existing contracted suppliers. Vendors were required to submit one original bid form with two identical copies, completed respondent experience forms with three references preferably including at least one public school system, a familial relationship affidavit, and Iran Economic Sanctions Act compliance certification; however, no performance bond was required. Payment terms were established as net 45 days with invoicing directed to the district's Accounts Payable department, and bids were to remain valid from School Board approval on October 9, 2017 through December 31, 2017. The specific budget or award value for this procurement was not disclosed in the available documentation.