Request for Bids for Make Ready/Vacant Unit Turnover and Repair Services

The Town of Chapel Hill's Affordable Housing and Community Connections Department is seeking qualified contractors to provide Make Ready/Vacant Unit Turnover and Repair Services for 296 public housing properties and 16 transitional housing units located in Chapel Hill and Carrboro, North Carolina. The procurement is a Request for Bids (RFB) designated as Bid Q26-67, targeting comprehensive repair and maintenance services for one-, two-, three-, four-, and five-bedroom units built between 1934 and 1994. Specific deliverables include general cleaning, preparation and painting, minor repairs, and potential extraordinary repairs across units ranging from 600 to 1,440 square feet. The bid requires detailed pricing for various repair categories including doors and hardware, windows, drywall, electrical, plumbing, HVAC, cabinets, and floor covering. A mandatory pre-bid meeting is scheduled for September 16, 2025, at 10:00 AM, with final bids due by October 3, 2025, at 3:00 PM. The Town will evaluate bids using a 150-point scoring system that considers technical capabilities, pricing, and additional performance factors.

The procurement encourages participation from Section 3 businesses and Minority/Women/Disadvantaged Business Enterprises (M/W/DBE), with additional points awarded for these designations. As a federally funded project through the U.S. Department of Housing and Urban Development (HUD), contractors must submit comprehensive documentation including a bid form, non-collusive affidavit, statement of qualifications, and various compliance checklists. The initial contract term runs through June 30, 2026, with potential renewals for up to four additional one-year periods. While specific budget ranges are not explicitly stated, the comprehensive nature of the project covering 312 housing units suggests a substantial contract value. Interested contractors must demonstrate expertise in residential unit rehabilitation, compliance with federal housing standards, and the capacity to manage extensive repair and turnover services across multiple unit types and sizes.