Request for bids for Base Station Radios

The State of Maine's Division of Purchases is requesting bids for five P25 Digital Base Station radios—three VHF units (136–174 MHz) and two UHF units (380–512 MHz)—with bids due April 20, 2009. Awards will be made to the lowest responsible bidder on a lowest-total-cost basis for the complete purchase of all five units.

Maine-manufactured products and in-state bidders receive preference in tie situations. The State is exempt from Federal and Maine sales and use taxes; bids must exclude these taxes. Awards may be made on an item-by-item or group basis as the State determines to be in its best interest, and the State reserves the right to increase or decrease quantities by up to 10% and to reject any or all bids.

All equipment must be new Tyco Electronics MASTR III units and delivered to Augusta, Maine within 30 business days from receipt of order. Each base station shall include a 120 VAC power supply, antenna T/R switch, tone or DC control capability, local volume and squelch controls, 2175 voting tone functionality, service microphone, programming software, and service manual documentation. Programming service is not required. All shipping and handling costs to Augusta must be included in the bid price at no additional charge.

Evaluation criteria include service and supply quality, specification conformance, delivery dates, and ultimate cost. Cash discounts of 20 days or more are considered in bid evaluation; discounts under 20 days are not. Sealed bids and electronic submissions must be received by the specified closing date; late submissions will not be considered. Contractors may not assign, sublet, or transfer contracts without written consent from the Director of Purchases.