Request for Bids for Athletic Field Maintenance for Rec Dept.

The Ware County Board of Commissioners is seeking sealed bids for Athletic Field Maintenance at the Trembling Earth Complex in Waycross, Georgia. The procurement involves comprehensive maintenance services for 17.5 acres of athletic fields and approximately 7 acres of common area, with specific requirements including at least 5 annual pesticide applications and 2 fertilization applications for athletic fields, and 3 annual pesticide applications and 1 fertilization application for common areas. Vendors must submit a sealed bid packet by Friday, May 2, 2025, at 10:00 am, with bid opening scheduled for 4:00 pm the same day at the Ware County Commission Office. The initial contract term is one calendar year, with potential for two additional one-year renewals, bringing the total possible contract length to three years. Bidders must provide proof of general liability insurance ($1,000,000), automobile insurance ($500,000), workers' compensation coverage, three business references, and a copy of their commercial/pesticide applicator license. Evaluation criteria will focus on the lowest and/or best bid, with the Ware County Board of Commissioners reserving the right to reject any or all bids and to award the contract to one or multiple vendors.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the bid documents. Interested vendors must comply with E-Verify requirements and submit their bid to Kayley Johnson at the Ware County Commission Office. The bid packet does not specify an exact budget range or award value, but payment terms are net 30 days, with compensation made after services are completed and approved by the county. No performance bonds are required, as the county will pay by approved invoices for work completed and approved. Potential bidders with questions can contact Kayley Johnson at (912) 287-4300 or kjohnson@warecountyga.gov. The final bid award will occur at the next regular meeting of the Ware County Board of Commissioners following the bid submission deadline. While the county states it has no intention of eliminating any companies from bidding, there are unspecified specifications that must be met or exceeded by potential contractors.