Request for Bid (RFB 4062) for Softballs

The Madison Metropolitan School District, School & Community Recreation Department, is seeking bids for slow pitch softballs through Request for Bid (RFB 4062). The procurement involves two specific softball types: 120 dozen 12-inch diameter softballs (Diamond 12RYSC52) and 24 dozen 11-inch diameter softballs (Diamond 11RYSC52), both requiring yellow synthetic covers and individual packaging. Bidders must be authorized Diamond dealers, and all softballs must be fresh with "MSCR" stamped on the cover in minimum 1/8 inch height letters. The bid was issued on November 13, 2019, with submissions due by November 27, 2019, at 2:00 PM CST, to be submitted in triplicate via US mail, hand delivery, or delivery service. Evaluation criteria will focus on the lowest responsive and responsible bidder, with potential for multiple awards. Delivery of softballs is restricted, not to be accepted before March 23, 2020, and must be completed no later than April 17, 2020, on an F.O.B. Madison basis in one lot shipment.

The contract has specific vendor requirements, including maintaining $1 million in commercial and product liability insurance and complying with Wisconsin safety requirements and OSHA standards. The Madison Metropolitan School District is tax-exempt (Tax ID ES42341) and eligible for governmental and educational discounts, which must be reflected in unit pricing. Vendors must provide material safety data sheets for any hazardous chemicals and meet affirmative action and equal employment opportunity requirements, with potential exemptions based on employee count, annual contract value, or organizational status. The contract term is one year with no specified renewal options. While no specific set-aside designations or incumbent vendors are mentioned, the bid appears open to qualified vendors who can meet the technical specifications and compliance requirements. The procurement suggests a standard annual equipment purchase for recreational softball programs, though specific budget ranges are not explicitly detailed in the documentation.