Request for Bid (RFB 3380) for Chromebook Charging Carts and Charging Cabinets

The Madison Metropolitan School District (MMSD) Technical Services Department has issued Request for Bid (RFB 3380) for procuring Chromebook charging carts and charging cabinets, seeking very specific equipment without permitting substitutions. The procurement involves purchasing 160 units of AVerCharge AVer Cart Model CHRGC301+ (30-device capacity) and 19 units of Anywhere Cart AC-MINI Cabinet (12-device capacity). The bid was posted on May 22, 2017, with a submission deadline of June 12, 2017, at 2:00 PM CST, requiring vendors to submit bids in triplicate (one original and three copies) via U.S. mail, hand delivery, or delivery service. The evaluation matrix will allocate 50 percent weight to cost, 30 percent to cart specification compliance, and 20 percent to delivery plan. Vendors must provide a detailed delivery plan specifying timeframes from order to delivery to MMSD Central Receiving, located at 4711 Pflaum Road, Madison, Wisconsin 53718, and demonstrate capability to expedite orders upon receipt.

The district reserves the right to award the contract to the lowest responsive and responsible bidder meeting award criteria. Contractors must maintain $1 million in commercial liability insurance and comply with affirmative action requirements and equal employment opportunity policies. Non-exempt vendors must complete employer information reports and either provide approved affirmative action plans or adopt the district's policy statement. Vendors exempt from these requirements include those employing 15 or fewer employees, generating aggregate district business of $25,000 or less, or meeting other specified criteria. All equipment will be warranted against defects for one year from receipt, with manufacturer's standard warranty honored by the contractor. The Board was scheduled to approve vendor selection and award on June 26, 2017, with a Purchase Order to be issued by June 29, 2017. The district is tax-exempt, holding Tax ID: ES42341, and unit pricing must reflect governmental and educational discounts.