REQUEST FOR BID For Safety Vests

The Madison Metropolitan School District, located in Wisconsin, is seeking bids for Class 2 safety vests through Request for Bid (RFB) 4050, with a total estimated procurement of 1,456 vests across multiple sizes and colors. The vests must be available in sizes Small through 5XL in both orange and lime green, featuring specific technical requirements including reflective material, Velcro front closures, two interior and two exterior pockets, and predetermined logo placements on the front and back as specified in attachments A1-A4. Bidders are required to submit physical samples of proposed vests along with digital mock-ups showing logo placement by May 24, 2019 at 2:00 PM CST. The district will evaluate bids based on lowest price while considering factors such as quality, adaptability, financial responsibility, delivery time, and overall contract compliance. Vendors must provide guaranteed quantity purchase pricing through November 1, 2019, and include a minimum one-year manufacturer's warranty for all equipment.

Vendors must comply with specific regulatory requirements, including Wisconsin safety standards, OSHA regulations, and the district's affirmative action policies. Non-exempt vendors must demonstrate compliance with equal employment opportunity requirements, which includes filing an Affirmative Action Plan and completing an employer information report. Certain vendor categories may be exempt from these requirements, specifically those employing 15 or fewer employees, having aggregate district business under $25,000 in the prior fiscal year, or providing specific professional services. All contractors must maintain workers' compensation and general liability insurance with minimum coverage of $1,000,000. While no specific set-aside designations are explicitly mentioned, the district appears to encourage broad participation while maintaining strict compliance standards. The contract will be awarded to the lowest responsive and responsible bidder meeting all district criteria, with no specific total contract value disclosed in the procurement documents.