REQUEST FOR BID For Interactive Flat Panel Displays

The Madison Metropolitan School District's Technical Services Department is seeking bids for 66 interactive flat panel displays to be distributed across four Madison high schools: West High School (30 units), East High School (8 units), James Madison Memorial High School (26 units), and LaFollette High School (2 units). The preferred model is the Promethean ActivPanel i-65 (Model VTP-65), with alternative brands considered if they meet or exceed specifications. Each unit must include the Promethean ActivInspire software license and comply with detailed technical requirements, including infrared touch technology supporting up to 10 simultaneous touch points, multiple connectivity options, and compatibility with various operating systems. The Request for Bid (RFB 4045) was issued on March 25, 2019, with bids due by April 5, 2019, at 2:00 PM (CST), and anticipated equipment delivery by mid-June 2019. Bid evaluation will be based on a weighted scoring matrix: 80% cost, 10% in-state or local vendor status, and 10% prior District vendor experience. Vendors must submit one original and two copies of documentation and provide a minimum three-year manufacturer's limited warranty.

The procurement opportunity is open to all vendors who can meet the specified requirements, with no specific set-aside designations mentioned. The District is tax-exempt and will qualify for governmental and educational discounts, which must be reflected in unit pricing. All bids must include full pricing with shipping costs, and the District will conduct a 30-day equipment evaluation period after delivery to verify proper functioning. Bidders must comply with affirmative action requirements, debarment certification, and equal employment opportunity standards. The Madison Metropolitan School District reserves the right to accept or reject any or all bids without stating reasons, waive informalities, or cancel the contract due to non-appropriation of funds or contractor non-compliance. While a specific budget range is not explicitly stated, the procurement involves 66 interactive flat panel displays, suggesting a potentially significant investment in educational technology infrastructure.