REQUEST FOR BID For Choral Risers

The Madison Metropolitan School District's Department of Curriculum & Instruction is seeking bids for choral risers through a Request for Bid (RFB 4003) issued on January 29, 2018. The procurement involves purchasing 3-step risers with back rails and wheels, with tiered pricing for quantities ranging from 0-4 units, 5-7 units, 8-10 units, and 11-15 units. Bidders must submit one original and three copies of their documentation by February 15, 2018, at 2:00 PM CST via US mail, hand delivery, or delivery service to Administrative Services in Madison, Wisconsin. The contract period will run from February 15, 2018, through an ordering period not expected to exceed 60 days. Evaluation criteria include unit pricing, warranty information, responsiveness, and vendor responsibility, with awards made to the lowest responsive and responsible bidder meeting district criteria. Bid submissions must include shipping and handling charges, and all materials must comply with Wisconsin Administrative Code, OSHA Standards, and applicable safety requirements.

The procurement opportunity includes specific requirements for vendor qualifications and compliance. Non-exempt vendors must submit an Affirmative Action Plan, complete an Employer Information Report, and provide an Equal Employment Opportunity/Affirmative Action Policy Statement. Contractors are required to maintain $1 million in commercial liability insurance and workers' compensation insurance as mandated by law. The Madison Metropolitan School District is exempt from Federal Excise Tax and State Sales Tax (Tax ID: ES42341). While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, the bid process emphasizes equal opportunity and compliance. Delivery of the choral risers will be to a Madison, Wisconsin facility, with the district requiring advance notice for arrangement. Though no specific budget range is provided, the tiered pricing structure suggests flexibility in procurement based on the quantity of risers needed by the school district.