REQUEST FOR BID For 30 Device Chromebook Charging Carts

The Madison Metropolitan School District's Technical Services Department is seeking bids for 66 mobile Chromebook charging carts to be distributed across five elementary schools. The Request for Bid (RFB) 4046 solicits 30-device charging carts specifically designed for 11.6-inch display Chromebooks with USB-C chargers, requiring intelligent/smart power charging capabilities. The procurement mandates that charging carts must be UL 60950 or ETL Certified, include locking mechanisms, feature a minimum 4-inch locking wheels, and provide a minimum five-year manufacturer's limited warranty on the cart and two-year warranty on electrical components. Bid evaluation will be based on a comprehensive scoring matrix: 50% cost, 35% cart specifications, 10% prior District vendor experience, and 5% in-state/local vendor status. The solicitation was issued on March 25, 2019, with bids due by April 5, 2019, at 2:00 PM Central Standard Time, and vendors must submit three copies via U.S. mail, hand delivery, or delivery service. The District expects equipment availability in early May 2019, with delivery commencing by mid-June 2019.

The RFB includes specific requirements for non-exempt vendors to comply with Affirmative Action and Equal Employment Opportunity guidelines, with potential exemptions based on employee count, aggregate business volume, or organizational status. Bidders must submit a comprehensive package including the completed cover page, bid specifications, debarment certification, cost summary, and applicable affirmative action documentation. While no specific set-aside designations are explicitly mentioned, the evaluation criteria slightly favors in-state and local vendors by allocating 5% of the scoring to local business status. All-inclusive pricing is required, with shipping costs to be incorporated into the unit price, as the District will not pay separate shipping expenses. Though no incumbent vendors are identified, the solicitation emphasizes the importance of detailed vendor specifications regarding intelligent charging systems, electrical wiring, wire management, cart dimensions, and security locking features. While a specific budget range is not provided, the procurement involves 66 charging cart units, suggesting a potentially significant investment in educational technology infrastructure.