Request for Band Room Cabinetry

Tawas Area Schools issued a Request for Proposal for the supply and installation of new band room cabinetry to be delivered to their facility located at 245 West M-55, Tawas City, Michigan. The procurement requires furnishing and installing Stevens Advantage 5120 Performing Arts – Music cabinets with storage doors for the school district's band room and gymnasium. Specifications mandate Stevens Industries cabinets with 3/4-inch thick components, high-pressure laminate surfaces, 3mm radius edge extrusions, 5-knuckle hinges allowing 180-degree swing, and self-latching hasp mechanisms that comply with Architectural Woodwork Institute Premium Certified standards. The base bid covers band room cabinetry with storage doors in the classroom, with an alternate bid option available to add storage doors to the cabinet equipment storage room. All work must be performed by factory-trained installers who properly condition the site, protect materials during storage, and warrant all casework for three years on materials and workmanship. Proposals must be submitted in sealed form with one original and one copy addressed to Jeffrey Hutchison, Superintendent, by the deadline of Tuesday, September 25, 2018 at 2:00 PM local time; no extensions will be granted for late submissions. While a pre-bid meeting is not scheduled, site visits are recommended for vendors to verify quantities and exact project locations. Proposals remain valid for 90 days from the closing date, and the district reserves the right to accept or reject any proposals and award to the proposer whose bid best complies with project requirements.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. Insurance requirements for the successful contractor include workers' compensation at Michigan statutory limits, commercial general liability of $2,000,000 per occurrence, automobile liability of $1,000,000, and umbrella/excess liability of $2,000,000; all insurance must be provided within ten days of contract award with the district and RC Hendrick named as additional insureds. The contractor assumes responsibility for all damage caused during construction, which must be repaired within ten working days at the contractor's expense. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure or technology integration requirements are specified. The RFP does not disclose a specific award value or budget range for this project.