Request for Auditorium Light and Sound improvements

This Invitation to Bid was issued by Mason Public School District for high school auditorium light and sound improvements at Mason High School in Mason, Michigan, located in Grand Traverse County. The procurement encompasses the supply and installation of new lighting and sound equipment, including two vertical boom battens with five LED ellipsoidal fixtures each (Elation WWP628) mounted on stage right and stage left walls, two follow spot lights (Lycian model 1233), wireless light control integration, an intercom base station with wireless communication hardware, one Elation Wireless DMX Transmitter and Receiver, eight wireless body packs with single-sided lightweight headsets, all necessary cabling, hardware, and miscellaneous items for full system functionality, and programming and system integration training for school staff. All materials must be new and unused, and bidders were required to submit itemized proposals detailing labor, equipment, and materials with specific part and model numbers for major components. Sealed bids were due by 11:00 a.m. on March 29, 2018, with bids firm for 90 days from opening. A mandatory pre-bid meeting was scheduled for March 21, 2018, at 3:00 p.m. at the Mason High School Auditorium, and bidders were required to visit the project site to familiarize themselves with existing conditions. Work was to commence on or after June 12, 2018, and be completed by July 20, 2018. Required qualifications included certificates of insurance (workers compensation of $100,000 and liability of $300,000), a list of references, a 5 percent proposal security deposit, and compliance certifications with the District's Safety Program, OSHA and MiOSHA regulations, and the Iran Economic Sanctions Act.

The solicitation document does not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. The District reserved the right to reject any or all bids and award to other than the lowest bidder at its discretion. No specific contract value or budget range was disclosed in the available procurement materials. Additional building electrical wiring would be provided by the District where needed, indicating that the successful contractor would integrate with existing building infrastructure. All contractors and subcontractors were required to maintain daily job site cleanup and provide a complete, operable installation with all materials meeting industry standards and manufacturer specifications.