Request for Auditing Firm

The City of Quitman, Georgia is soliciting proposals from qualified and licensed Certified Public Accounting (CPA) firms to provide independent auditing services through Request for Proposal Number 2026-001. The procurement encompasses conducting an independent audit of the City's financial statements for fiscal year ending June 30, 2020, followed by catch-up audits for fiscal years 2021 through 2025 and the current year 2026. Deliverables include preparing basic financial statements in accordance with Generally Accepted Accounting Principles (GAAP) and Government Auditing Standards (Yellow Book), along with required supplementary information such as Management's Discussion and Analysis, budgetary comparison schedules, and SPLOST reporting. Qualified proposers must be Georgia-licensed CPA firms with professional liability insurance of not less than One Million Dollars and must demonstrate independence and provide peer review documentation. Evaluation criteria are weighted as follows: Ability to Meet Deadline (35%), Technical Experience (30%), Cost (20%), and Audit Approach (15%). The RFP was issued on February 20, 2026, with proposals due by March 20, 2026, at 4:00 PM EST; contract award is scheduled for March 30, 2026. Critical deadlines include draft reports due May 15, 2026, and final audit completion by June 1, 2026, with the City reserving the right to terminate the agreement if this deadline is not met.

The RFP does not indicate specific set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. The City of Quitman has retained CKH Group as a third-party accounting support vendor to provide bookkeeping, year-end closing, and trial balance preparation to assist the selected auditor, representing existing infrastructure that the awarded firm will integrate with. The initial contract covers the FY 2020 audit with potential renewal for up to five additional years contingent upon satisfactory performance and fee negotiation. Proposers must submit a total all-inclusive maximum price for the FY 2020 audit covering all direct and indirect costs and out-of-pocket expenses, along with separate hourly rate schedules for Partner, Manager, and Staff positions for future audit years; however, specific award values or budget ranges are not disclosed in the RFP documentation. All audit reports, management letters, working papers, and supporting documentation shall become the property of the City of Quitman upon completion.