Reprographics Services IFB CN250024

The California Department of Education (CDE) is seeking a reprographics services contractor for its Communications Division Press Unit located in Sacramento. This Invitation for Bid (IFB) CN250024 solicits services for producing non-rush and rush exhibit and display materials on an as-needed basis. The contractor must possess sophisticated technical capabilities, including PC and Mac workstations, Adobe Creative Cloud software, color matching abilities, and diverse printing/production equipment capable of handling jobs ranging from lobby displays to banners and name badges. Bids are due March 13, 2025, at 2:00 pm PST, with a public bid opening scheduled for March 18, 2025, at 10:00 am PST. The initial contract period will run from July 1, 2025, through June 30, 2026, with two potential one-year renewal options extending the contract through June 30, 2028. Contract award will be made to the lowest responsive and responsible bidder, determined by calculating the average Grand Total across three bid forms covering the initial term and both option years. The geographical scope encompasses Sacramento County and San Francisco City jurisdictions.

While the solicitation is exempt from Disabled Veteran Business Enterprise (DVBE) participation requirements, both small business (5%) and DVBE (3-5%) bid preferences are available, with a $10,000 withhold applying to DVBE reporting requirements. No subcontracting is permitted, meaning all printing must be executed at the contractor's primary location. The bid specifies strict requirements for pricing, mandating that vendors provide per-item pricing for all specified products and services using the designated bid forms. Potential bidders must demonstrate comprehensive printing capabilities and technical proficiency to be considered responsive. Though specific budget ranges are not explicitly stated, the contract's structure suggests a potentially significant annual investment in reprographics services for the California Department of Education. The procurement approach emphasizes competitive pricing, technical competence, and the ability to deliver high-quality, versatile print materials across various formats and specifications.