Replacement Parts for Flink Tailgate Spreaders

The Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Department of Highways, issued a Request for Bid (RFB) for replacement parts for Flink Tailgate Spreaders through a competitive sealed bid process. The procurement seeks pricing for four specific line items: Drive Chain Assembly P/N 004475 #60 (100 units), Complete Auger Assembly P/N 015894 (100 units), Complete Auger Assembly 2 Bolt - 1-1/4" Flange P/N 420V (200 units), and Housed Bearing 3-bolt 421X 1-1/4" (1 case containing 100 bearings, as modified from the original 50 cases). All parts must be Flink OEM parts exclusively; no substitutions or similar parts are permitted. This is a master agreement contract establishing pricing for an initial one-year period from March 1, 2022, through February 28, 2023, with options to renew for three additional one-year periods by mutual agreement. Bids were due by March 1, 2022, at 1:30 p.m. Eastern Time, submitted exclusively through the Kentucky eProcurement system, with a tentative award date of March 11, 2022. Pricing shall be quoted on an F.O.B. Destination, Freight Prepaid and Allowed basis with all shipping costs included in the unit price, and all items must be shipped to 1239 Wilkinson Blvd, Frankfort, Kentucky 40622. Award will be determined using a Best Value ranking approach based on price (95 points) and delivery time (5 points), with vendors required to guarantee delivery within a specified number of calendar days and accept a 1% per day penalty for late deliveries.

Kentucky resident bidders may receive reciprocal preference, and qualified bidders may receive preferences equal to 15-20% of maximum points pursuant to KRS 45A.490-494 and 200 KAR 5:410. Vendors must be registered in the Commonwealth eProcurement System prior to bid submission, with 24 to 48 hours required for registration completion, and all bids must remain valid for a minimum of 90 calendar days after the closing date. All bidders must complete and submit the Annual Affidavit (revised August 2020) certifying compliance with Kentucky campaign finance laws, current sales and use tax registration, state tax obligations, and prohibition on boycotts as required by Kentucky statutes. Price increases are not permitted during the first twelve months of the contract; only one price increase is allowed during the contract period and must be based on industry-wide changes with thirty days' advance written notice and documented justification. No specific budget range or award value is disclosed in the solicitation documents, and no incumbent vendors or existing contractors are identified. The solicitation does not designate specific set-asides for disadvantaged enterprises beyond the statutory preferences for Kentucky resident bidders and qualified bidders.