Replacement of Existing Fire Alarm System at 501 Medical Building

The City of Pembroke Pines is seeking qualified firms to replace the existing fire alarm system at the 501 Medical Building located at 501 NW 103rd Avenue in Pembroke Pines, Florida. The project requires a complete engineered installation of an addressable Notifier Fire-Lite brand fire alarm system that must comply with ADA, Florida Fire Prevention Code, NFPA 72 (2022 Edition), and NFPA 70 (NEC, 2020 Edition). Specific deliverables include removing and replacing all existing wiring and audio/visual devices, installing a new Fire-Lite 200X panel with surge protection, conducting comprehensive system testing, providing staff training, and performing construction restoration including sealing openings and patching/painting affected surfaces. A mandatory pre-bid meeting is scheduled for December 2, 2025, at 10:00 a.m. at the project site, with questions due by December 8, 2025, at 11:30 p.m. Bids must be electronically submitted by December 23, 2025, at 2:00 p.m., with bid opening at 2:30 p.m. the same day. Contractors must possess appropriate licensing, technical expertise in fire alarm systems, and ability to complete the work within 60 calendar days from the Notice to Proceed.

The procurement is funded through CDBG-COVID-19 Grant Funds and is subject to HUD Section 3 requirements, which mandate best efforts to provide employment and contracting opportunities to low- and very low-income residents. Contractors must comply with federal requirements including E-Verify registration, Davis-Bacon prevailing wage certification, and Section 3 implementation, with Form 1 of the HUD Section 3 Implementation Plan required at bid submission. The project has an estimated budget of $80,000, with liquidated damages of $500 per day for non-compliance. Insurance requirements include comprehensive general liability ($1,000,000 per occurrence, $2,000,000 aggregate), workers' compensation, auto liability ($1,000,000), and umbrella/excess liability ($2,000,000). Proposal Security (Bid Bond) is required only if the total cumulative base proposal exceeds $200,000, and contracts over $200,000 will require Payment and Performance Bonds at 100 percent of the contract price. The contractor must provide a one-year workmanship warranty and three-year manufacturer's warranty on all equipment, with the existing fire alarm system required to remain operational until the new system is tested and accepted by the City.