Replacement of condensing unit (refrigerant type)

The State of Maine, Division of Purchases, is requesting quotes for replacement of a condensing unit (refrigerant type) via RFQ through the AdvantageME Vendor Self-Service system, with quotes due June 28, 2010 at 2:00 p.m. local time.

Questions must be submitted through the AdvantageME platform no later than 48 hours prior to the bid closing deadline; questions submitted through other channels will not be considered valid. All vendors must monitor the Questions and Answers section throughout the solicitation period for updates prior to submission.

Bidders must submit separate unit prices for each item, with prices inclusive of all transportation charges and trade discounts unless otherwise specified. Samples may be faxed or mailed prior to bid opening. The state reserves the right to award on an item-by-item basis or as a group, whichever serves its best interests, and to increase or decrease quantities by up to 10 percent unless otherwise stated.

Award will be made to the lowest responsible bidder considering best value to the State of Maine, with evaluation factors including quality, conformity to specifications, purpose, and delivery date. Delivery timelines must be stated in definite terms. The state is exempt from Federal and Maine State Sales and Use taxes and will not pay them; bidders should quote accordingly. Cash discounts must be specified with terms computed from the date of delivery at destination after final inspection and acceptance.

Quotes may be withdrawn by written notice prior to contract award. In the event of tied bids, the state will award to in-state bidders or those offering Maine-produced commodities or services. Any hazardous chemicals must comply with Maine's Chemical Substance Identification Law and include material safety data sheets provided to direct purchasers. Bid tabulations will be available for public inspection following award.