Replacement of 2 fire alarm AVs - *214964

The City of Dallas, through its Office of Procurement Services, is soliciting bids for the replacement of two fire alarm addressable devices (AVs) for the Dallas Fire Department. This procurement involves multiple technical deliverables including recalculation of one wet system and its supply calculation placard, replacement of one gauge on the wet system, furnishing of a spare head list for the spare head box, recalculation of one wet system with supply calculation placard, and replacement of three gauges on the dry system. Bidders must be responsive and responsible vendors capable of meeting all technical specifications and warranty requirements. The solicitation is being conducted through the City's standard procurement process, which may utilize a Request for Bids (RFB), Request for Competitive Sealed Proposals (RFCSP), Request for Qualifications (RFQ), or Request for Proposals (RFP) format. The deadline for proposal submission is January 27, 2026, with a posting date of January 21, 2026. Pricing submitted in response to this solicitation shall be considered firm for acceptance within 180 days after bid or proposal opening. The City reserves the right to reject any or all bids and award to the lowest responsive and responsible bidder or most advantageous proposal based on stated evaluation criteria.

Prospective bidders must comply with all applicable federal and state regulations, including non-discrimination clauses, occupational safety and health standards, the Clean Air Act, and the Federal Water Pollution Control Act. Suppliers are required to provide certificates of insurance within 15 days of award notification and must maintain cost accounting systems in accordance with City requirements. Respondents must disclose any conflicts of interest per Texas Government Code Chapter 176 and cannot have outstanding unpaid liabilities to the City. The City is exempt from federal excise taxes and state and local sales and use taxes, so suppliers shall not include these taxes in their pricing responses. While the specific award value or budget range is not detailed in the available documentation, the procurement represents a straightforward equipment replacement and maintenance contract for fire department safety systems. No set-aside designations or incumbent vendor information is provided in the solicitation materials reviewed.