Replace Trane 3-Ton Water Source Heat Pump

Cleveland Community College in Shelby, North Carolina is requesting quotes from qualified HVAC contractors to replace a 3-ton water source heat pump in the Paksoy Building Room 3126. The scope of work includes removal of the existing Trane unit (Model No. WPHF03579810140000A1100, Serial Number W98H42041) and installation of a new 3-ton unit featuring a copper-water coil, variable ECM-constant torque motor, Symbio 400B controller, and condensate overflow sensor, along with relocation of water piping and ductwork, electrical reconnection, installation of a space temperature sensor, BACnet communication establishment, and mechanical start-up with testing and verification. Qualified vendors must submit a fixed-price quote for all labor and services, provide a brief company profile, submit certifications of key technicians relevant to cooling systems maintenance, provide at least three references from similar higher education central plant projects completed within the last five years, and furnish a certificate of insurance upon award. Quotes are due by April 30, 2026, at 2:00 PM ET, and vendor questions must be submitted no later than five business days before the due date. The new unit includes a standard 5-year compressor warranty and first-year labor warranty, with payment terms of Net 30 days upon project completion and quotes remaining valid for 90 days from the due date.

The Request for Quote document does not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organization types. No incumbent vendor or current contractor is identified in the procurement materials. The College will apply North Carolina General Terms and Conditions to this procurement, and the vendor is responsible for obtaining all necessary permits. No specific budget range or award value is provided in the available documentation. The contract term is not formally specified beyond the warranty provisions included with the equipment.