Repairs, Maintenance & Inspections of Railroad Spurs

The City of Dallas is requesting competitive sealed proposals to establish a thirty-six-month Indefinite Delivery/Indefinite Quantity service price agreement for track inspections and maintenance and repair services on its railroad spur system, with proposals due November 13, 2026 at 1:00 p.m. and a mandatory pre-proposal conference on October 21, 2026 at 3:00 p.m. via Microsoft Teams. The City's DRIVE (Developing Regional & Inclusive Vendor Enterprises) policy and SBE participation goals of 14.61 percent for Group No. 1 (inspections) and 19.91 percent for Group No. 2 (labor and maintenance/repair) apply; proposers may not bid on both groups.

Services are required at four municipal water treatment facilities: Central Wastewater Treatment Plant (3,600 feet of rail), East Side Water Treatment Plant (2,300 feet of rail), Elm Fork Water Treatment Plant (2,200 feet of rail), and Bachman Water Treatment Plant (1,450 feet of rail). All work must comply with Federal Railroad Administration Class I track standards per CFR 49, Part 213. Group No. 2 labor rates must reflect a six-person team (one foreman and five laborers) for the first two line items, with individual hourly rates for line item 3; all pricing must be firm for the contract term and F.O.B. the City of Dallas, including delivery and freight. Emergency services must be available within twenty-four hours. All materials and services require one-year warranty or the manufacturer's customary warranty period, whichever is greater.

Contractors must demonstrate five years of experience in railroad track inspections and repair services and provide a minimum of five references. The wage floor of $23.06 per hour applies to all employees. Evaluation weighs experience (30 points), cost (25 points), approach (20 points), DRIVE policy compliance (20 points), and local preference (5 points). Written questions are due October 25, 2026 at 11:30 p.m. Contractors must respond to City communications within one business day. The contract commences upon Dallas City Council approval and execution.