Repair & Reconditioning Services for Football Helmets and Shoulder Pads

Northside Independent School District (NISD) in Bexar County, Texas, is seeking sealed bids for Repair & Reconditioning Services for Football Helmets and Shoulder Pads through RFP 2025-118. The procurement focuses on comprehensive athletic equipment maintenance, requiring vendors to personally inspect helmets on-site, inventory equipment, and provide documentation compliant with HB675. Vendors must demonstrate capability to recertify InSite-equipped helmets and recondition Ripcord-equipped shoulder pads. The proposal is due on Thursday, September 18, 2025, at 10:30 AM CT, with an initial contract term of one year following Board of Trustees approval and potential renewals for two additional one-year periods. NISD will utilize a best value evaluation methodology, considering factors beyond pricing, such as vendor reputation, service quality, ability to meet district needs, past relationship, and potential impact on historically underutilized businesses. The evaluation will prioritize comprehensive service capabilities and alignment with district requirements.

The procurement appears open to various vendors, with potential emphasis on historically underutilized businesses (HUBs) as part of the evaluation criteria. While specific set-aside designations are not explicitly detailed, the district's evaluation methodology suggests an interest in diverse vendor participation. The contract represents a replacement for RFP 2022-183 and serves the fourth-largest public school system in Texas, which includes 83 elementary schools, 21 middle schools, and 13 high schools. Funding will be contingent on available district resources, with standard payment terms of net 30 days. Pricing submissions will be made on Form C, and all purchases remain subject to district approval. Although specific budget ranges are not provided, the comprehensive nature of the service and the district's size suggest a potentially significant contract value for the selected vendor.