Repair parts, OEM, ashcroft, purchase and delivery

Palm Beach County, Florida's Purchasing Department issued a Request for Quotation (RFQ) for OEM repair parts from Ashcroft on a term contract basis, with quotations due by January 28, 2021, at 4:00 p.m. Palm Beach County time via fax or email submission. The procurement seeks a single fixed percentage discount or markup applied to Ashcroft repair parts for purchase and delivery, with the evaluation item specified as a Pressure Gauge, 4-inch, 100psi Dry, NPT, Lower (Part #10-1008S-04L-100). Quoters must submit the price list page containing the evaluation item and provide evidence of authorization from Ashcroft if not the manufacturer themselves. All items must include manufacturer warranty covering defects in materials and workmanship from the delivery and acceptance date, with the F.O.B. point designated as destination and freight charges prepaid by the vendor with no separate shipping charges permitted. The contract shall be awarded for an initial term of twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. Pricing shall remain fixed throughout the contract term regardless of price list updates, selected from available options including MSRP, Dealer, Jobber, Catalog, or Other designations.

Respondents must comply with Palm Beach County's Small/Minority/Women-Owned Business Enterprise (S/M/WBE) program requirements and maintain current certifications, licenses, and permits throughout the contract term. All quoters are subject to the County's Commercial Non-Discrimination Policy, E-Verify employment eligibility verification requirements, criminal history record check ordinance compliance, and Local Preference Ordinance provisions. The anticipated contract value is $70,000 during the initial term, though Palm Beach County reserves the right to increase or decrease this amount based on actual requirements. The County is exempt from federal and state taxes and will make payment only upon satisfaction and acceptance of delivered items. No incumbent vendors or existing contractors were identified in the procurement documentation.