REPAIR PARTS, CHECK VALVE, OEM, M&H (no subs), PURCHASE OF

Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Quotation (RFQ #121919-109/CC) on December 31, 2019, for the purchase of M&H original equipment manufacturer (OEM) check valve repair parts exclusively. The procurement seeks firm, fixed-price quotations for five specific repair part items: a clapper assembly (20" with hinge pin), cover gasket, packing, stuffing box gland, and stuffing box bushing, with quantities ranging from one to seven units depending on the part type. All quoted materials must be manufactured by M&H and meet Palm Beach County Water Utilities Department Minimum Engineering and Construction Standards, with no substitutions permitted. Vendor responses must include unit prices with no more than two decimal points and ensure all prices remain firm for ninety days from the opening date and throughout the initial and any subsequent contract term. Delivery is required within fourteen calendar days after receipt of the purchase order on an F.O.B. destination basis. The submission deadline is January 22, 2020, at 4:00 P.M. Palm Beach County local time, with responses accepted via fax or email to Colleen Cardillo (561-616-6839, ccardill@pbcgov.org). Award will be made on an all-or-none basis to the lowest responsive and responsible vendor, with the contract forming upon the County's acceptance of the quote and issuance of a purchase order.

Vendors responding to this solicitation must comply with Palm Beach County's Commercial Nondiscrimination Policy, Emerging Business Opportunity (EBO) Program regulations for small, minority, and women-owned business participation, and the local preference ordinance, which provides a five percent preference for Palm Beach County-based businesses. To qualify for local preference consideration, vendors must submit a completed Drug-Free Workplace Certification and Certification of Business Location with a valid Business Tax Receipt. All vendors must register in the County's Vendor Self Service (VSS) system prior to submission, and if applicable, ensure all subcontractors are similarly registered. Vendors are also subject to criminal history records checks and must comply with public records requirements under Florida Statute 119.07. The RFQ does not permit subcontractors; however, the attached standardized schedules (Schedules 1-3) establish the framework for documenting work scope and participation breakdown for respondents. No specific budget range or award value is listed in the procurement documents; the contract will be awarded based on the lowest responsive and responsible bid meeting all specifications and compliance requirements.