Repair parts, ashcroft, OEM, purchase and delivery, T C

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) 750805/MB on October 7, 2019, for the establishment of a term contract to supply Ashcroft OEM (original equipment manufacturer) repair parts on a purchase and delivery basis. The procurement seeks a responsive and responsible vendor to provide repair parts inventory for Ashcroft pressure gauges and related equipment, with delivery on a FOB destination basis to County-specified delivery points. The evaluation item for pricing purposes is a 4-inch, 100psi dry pressure gauge (lower NPT, part number 10-1008S-04L-100), and quoters must provide current manufacturer price lists to substantiate their quoted discount or markup percentage. Quoters must be authorized dealers, distributors, or resellers of Ashcroft with written manufacturer authorization, and must acknowledge completion of all qualification information requirements. The submission deadline is October 18, 2019, at 4:00 p.m. Palm Beach County local time, with quotations submitted via fax or email to the Purchasing Department. Pricing must be firm for ninety days from the opening date and remain fixed throughout the contract term, with all shipping and delivery charges included in the quoted discount or markup; separate shipping charges are prohibited.

The initial contract term is twelve months or until an estimated $70,000 is expended, at the County's discretion, with four optional twelve-month renewal periods available. The County will place orders on an as-needed basis with no minimum order requirements, and post-sale audits will be conducted to verify compliance with quoted prices and discounts. Upon award, the successful vendor must supply current catalogs and MSRP information to the Palm Beach County Finance Department and maintain these materials current throughout the contract term. Quoters claiming local preference in Palm Beach County or the Glades must submit a Certification of Business Location and current Business Tax Receipt. All responses must be submitted on the provided RFQ Response Form, typewritten or in ink, and signed by an authorized company representative; failure to sign shall result in rejection. No specific set-aside designations for disadvantaged enterprises, incumbent vendors, or budget allocations beyond the estimated $70,000 contract value are identified in the procurement documentation.