Repair and Maintenance of Elevators (Mini-Bid) Genesee County Specifications

Genesee County, New York, is requesting sealed bids on repair and maintenance services for nine elevators across seven county facilities under Bid 2026-14, with bids due November 24, 2026 at 2:00 p.m., and a mandatory site visit required prior to November 12, 2026.

The scope covers full-service maintenance for hydraulic and traction elevators: one 4-stop hydraulic Otis at County Building No. 1; three 2-stop hydraulic Otis elevators at the Courts Facility; one 2-stop hydraulic Dover elevator at the Office for the Aging; one 4-stop hydraulic Thyssenkrupp elevator at the County Jail; one 3-stop hydraulic Otis elevator at the Old County Court House; one 2-stop traction Schindler elevator at the County Airport Terminal Building; and one 4-stop traction Ram elevator at the Engine House. The awardee must provide fixed pricing for all monthly maintenance services and separate hourly rates for repairs outside maintenance scope (mechanic labor, helper labor, combined team rates) and materials markup percentages.

The contract runs January 1, 2027, through December 31, 2027, with three optional one-year renewal periods. Award will be made to the lowest responsive and responsible bidder. Site visits must be arranged by contacting DJ Snyder, Deputy Highway Commissioner, Parks and Facilities, at 585-344-2550 x 3912 between 7:00 a.m. and 3:00 p.m. weekdays. Bids are submitted to the Genesee County Purchasing Department, County Building No. 1, Room 317A, 15 Main Street, Batavia, New York 14020.

Bidders must provide one original and one copy of all bid documents, including non-collusion certification, vendor responsibility forms, Iran Divestment Act compliance, sexual harassment prevention policies, prevailing wage acknowledgment, public works contractor registry certification, and proof of workers' compensation, commercial general liability ($1 million per occurrence / $2 million aggregate), and commercial automobile liability insurance. A minimum of three references for similar services is required. The bid is designated as a mini-bid under New York State Office of General Services contract #71004 and is subject to New York State prevailing wage requirements (PRC #2026025405) and Davis-Bacon Act compliance.